If a student has attended another recognized post-secondary institution, the successfully completed courses may be considered for credit towards a credential at MacEwan University.

Upon receiving an offer of admission to MacEwan University, students should submit official transcripts as soon as they are available. The official transcripts should include final grades and any credentials awarded.

Transfer decisions for Alberta Transfer System member institutions in the provinces of Alberta, British Columbia and Saskatchewan are available for information and reference on the Learner Pathways website at TransferAlberta.ca. The Learner Pathways website is operated by the Alberta Council on Admissions and Transfer (ACAT). Please note that the information found on the Learner Pathways website is for reference only and may at times differ from what is actually awarded by MacEwan University due to factors such as residency requirements, grades, and year of completion. The final decision on what is awarded is made by MacEwan University.

Transfer credit decisions are made in consideration of all courses offered at MacEwan University, without focusing solely on one program of study. This means that not all transfer credit awarded to a student may be applicable to that student’s program of study. Students are advised to meet with a program advisor to confirm how their awarded transfer credit can be used to fulfill their program requirements.

For more information about transfer credit at MacEwan University, please visit MacEwan.ca/Policies.

Transfer Credit Reports are provided to students after an offer of conditional or full admission is made to a university program and the admission confirmation deposit is paid. It is the student’s responsibility to review the transfer credit granted and bring any discrepancies to the attention of the Transfer Unit (TransferUnit@MacEwan.ca) in the Office of the University Registrar. 

Domestic and international students who have completed post-secondary/higher education outside of Canada should refer to the subsection, International Transfer Credit Evaluation, included in the “International Student” section of this Academic Calendar.

Transfer Credit Evaluation

A student's Transfer Credit Report will list all possible transfer credit they are eligible to receive from their previously completed coursework. A course listed with a “Rejected” or “No Rule” status means that course does not currently have an active transfer award at MacEwan.  Students may request to have one or more of these courses articulated to MacEwan. Articulation is the name of the process by which a course is assessed against other coursework to determine whether or not they can be considered equivalent. The results of articulation may have one course equivalent to another course, multiple courses combining together to be equivalent to another course, or multiple courses combining together to be equivalent to multiple other courses. Students must use the Articulation Request System (ARS) to initiate the articulation process. ARS is accessed by using the Evaluate My Transfer Credit link under the Admissions & Transfer tile in myStudentSystem.

A term-specific course outline (or syllabus) is required for each course to be articulated. How a course is taught can change from year to year, meaning what was taught in one year may not be what was taught in the next year. This is why it is important that students provide course outlines (or syllabi) which accurately represent what they were taught when they were taught it. Transcripts cannot be used as proof of content taught. For any further questions after reviewing the transfer page, please email TransferUnit@MacEwan.ca.

Upon submission to ARS, the articulation request and supporting documents are reviewed by MacEwan University discipline evaluators for an articulation recommendation. Once an articulation decision has been made, the student's Transfer Credit Report is updated to reflect this decision and the decision is added to the MacEwan University Transfer Credit Database. As the articulation process can take time to complete, it is strongly encouraged that students submit their articulation requests as soon as possible and to ensure that their final official transcripts have been received by MacEwan University. MacEwan University cannot award transfer credit for a previously completed course without the corresponding final official transcript being on file.

For more information on submitting an articulation request, see macewan.ca/apply-enrol/admissions/transfer-credit/transfer-request/. For any further questions, please email TransferUnit@MacEwan.ca.

Visiting Students

Outbound (MacEwan University Students Studying at Another Post-secondary Institution)

Students enrolled in a program at MacEwan University who wish to take a course(s) offered by another post-secondary institution for credit towards their program at MacEwan University must obtain approval from their program before applying for/enrolling in the external course. The approval process is subject to Faculty/School regulations and, if granted, students are issued a Letter of Permission (LOP) by the Office of the University Registrar. Once a LOP has been issued, students may then apply to take the external course. Should an application for a Letter of Permission be denied, the Faculty/School responsible for denying the request shall notify both the student and the OUR in writing.

It is the student's responsibility to ensure that the external course they wish to enroll in is an academic-credit course and that they are eligible to receive an official academic transcript from the host institution. Non-credit or continuing education courses are ineligible for transfer to MacEwan University programs.

The Letter of Permission authorizes a student to take courses at another post-secondary institution as a visiting student. The letter includes:

• The name of the ‘host’ institution
• The term during which the student may register at the 'host' institution
• The student's current academic standing
• The 'host' institution's course and the MacEwan course for which credit will be granted upon successful completion

Upon completion of the course(s), it is the student's responsibility to ensure that an official transcript from the host institution is sent by the host institution directly to the Office of the University Registrar for the transfer credit to be recorded on the student's Transfer Credit Report. Students are encouraged to use the www.myCreds.ca system whenever possible.

If a LOP course is needed to meet a prerequisite for an upcoming term, the FINAL and OFFICIAL transcript must be received by the following dates:

• August 15 for Fall Term courses
• December 15 for Winter Term courses
• April 15 for Spring/Summer Term courses

To meet the document deadline for Convocation, the FINAL and OFFICIAL transcript must be received by the following dates:

• May 1 for Spring Convocation (June of each year)
• October 1 for Fall Convocation (November of each year)

Students who wish to participate in a Study Abroad opportunity should contact MacEwan International regarding the process.

Inbound (Other Post-secondary Students Studying at MacEwan University)

Students enrolled at another post-secondary institution who wish to study at MacEwan University should complete the following steps:

1. Apply to MacEwan University as an Open Studies student.
2. Submit a Letter of Permission (LOP) from the home institution authorizing the student to attend MacEwan University to the Office of the University Registrar. The LOP must include the specific courses the student has been granted permission to register in and the student’s current academic standing.
3. If the MacEwan course has one or more prerequisites, it is the student's responsibility to ensure that an official transcript is on file with MacEwan University. The student must email TransferUnit@MacEwan.ca to request that transfer credit be applied to meet these prerequisites. This email must include:
   1. The MacEwan course they plan to enrol in
   2. The external completed course(s) the student believes will be equivalent to the prerequisite(s)
4. Only students deemed to be in good academic standing are eligible to enroll.

Pre-university Qualifications

Students who have completed Advanced Placement, International Baccalaureate, or GCE A-Level courses may be eligible to receive transfer credit for these courses. To see which courses receive credit, and what conditions, if any, need to be met, visit: https://www.macewan.ca/apply-enrol/admissions/transfer-credit/transfer-existing/