Academic Calendar

Test Glossary

Academic Discipline

Academic disciplinary matters are those that pertain to alleged violations of Policy C1000 Academic Integrity and those that take place in or directly affect formal learning. Examples include, but are not limited to, discipline matters in courses (lectures, labs, seminars, etc.); in course-related activities; in workplace practicums, clinicals, or cooperative education activities; and/or those that directly involve faculty, program staff or administrators in academic matters.

Academic Probation

See "Probation".

Academic Schedule

The Academic Schedule documents important dates and deadlines to support educational planning and instruction. The approved Academic Schedule is

Academic Year

Unless otherwise directed by the Minister, the Act or other applicable law, the Fiscal Year of the University is the financial fiscal year in which the University prepares annual consolidated financial statements and shall commence on July 1 in each year and end on June 30 in the following year.


Period of time at the beginning of each semester when students may add or drop courses. Courses that are dropped by the Add/Drop deadline do not appear on the transcript as Withdrawals.


Acceptance of a candidate for enrolment in a specified program and Faculty.


Persons who are graduates of any ministry-approved credential program from MacEwan University.


Students who desire to attend courses regularly but do not wish to take examinations or receive credit may register as auditors under certain conditions. Instructor and chair permission and audit fees are required. Audited courses will not be credited towards the requirements for any MacEwan University credential.


A Baccalaureate degree will be awarded on completion of an approved group of credit courses totaling a minimum of 120 credits. Degrees may require or allow the study of majors and/or minors and some degrees offer honours programs. Baccalaureate degrees may indicate “with distinction” depending upon the level of academic achievement.


the official record of academic programs and courses, by academic year. The Academic Calendar contains information about programs of study, MacEwan policies and regulations that affect students, admission requirements, academic schedules, and other information that is important for


MacEwan University shall confer Ministry approved credentials to qualifying students at Convocation Ceremonies following successful completion of all institutional and program requirements.

Co-operative Education/Internship

As defined by Canadian Association for Co-operative Education (CAFCE) means a program which alternates period of academic study with periods of work experience in appropriate fields of business, industry, government, social services and the professions in accordance with the following criteria:

  1. each work situation is developed and/or approved by the cooperative educational institution as a suitable learning situation;
  2. the co-operative student is engaged in productive work rather than merely observing;
  3. the co-operative student receives remuneration for the work performed;
  4. the co-operative student’s progress on the job is monitored by the co-operative educational institution;
  5. the co-operative student’s performance on the job is supervised

Course Type:

  1. Credit Course: Confers recognition (i.e. “credit”) that can be applied to the completion of a Ministry approved credential.
  2. Non-credit Course: Normally for personal or professional development and may contribute to the completion of a Faculty/School approved credential.

Course Syllabus

A faculty designed and approved record containing the basic academic and administrative elements of credit courses offered at MacEwan University.


See "Options".

English Language Proficiency

Demonstration of English language proficiency skills shall apply to all applicants whose primary language is not English, regardless of citizenship status, and shall be determined by information provided by the applicant on the application form. Methods of demonstrating English Language Proficiency are provided in regulations as published by the Office of the University Registrar.

Final Grade

A final grade is assigned when the work agreed upon has been completed and evaluated. Grades of “IN” must normally be cleared within 30 days

Full-time Student

Full-time: Student Loans Reporting – The Canada Student Loans Program (CSLP) defines a full-time student as being enrolled in an eligible credit program and taking at least sixty percent (60%) of a full course load for the program during any academic term. For student loan purposes, MacEwan University defines sixty percent as nine (9) credits in either the fall, winter or spring/summer term or five (5) or more credits in either the spring or summer session.

Full-time: Other Reporting – A full-time student is a student registered in nine (9) or more credits in either the fall, winter or spring/summer terms or five (5) or more credits in either the spring or summer sessions.

Grade Point Average (GPA):

  1. Grade Point Value: A grade point value is a number between 0.0 and 4.0 that is assigned to a letter grade.
  2. Grade Point Average (GPA): The GPA is a weighted average calculated by dividing the sum of all grade points by the sum of all credits attempted. Courses with the notations of W (Withdrawal), TR (Transfer Credit), or AU (Audit) are not included in any GPA calculations.
  3. Term Grade Point Average (Term GPA): The Term GPA is calculated by dividing the sum of grade points achieved in the term by the sum of all credits attempted in the term. The Term GPA is included on the transcript.
  4. Cumulative Grade Point Average (CGPA): The CGPA is calculated by dividing the sum of total grade points achieved by the sum of all credits attempted.
  5. Graduation Grade Point Average (GGPA): The GGPA is calculated by dividing the sum of the total grade points achieved and counted towards a program credential by the sum of all those credits.

Junior Courses

Usually introductory (100 level) and are equivalent to first-year courses at most universities.

Letter of Permission

A document permitting a MacEwan University credential student to take one or more courses at another post-secondary institution for credit toward the student’s MacEwan University program.

Official Transcript

See "Transcript".

Options (Electives)

A course, acceptable within the academic program but chosen at the discretion of the student.

Part-time Student

A part-time student is any student who is registered in less than nine (9) credits in either the fall, winter or spring/summer terms or in less than five (5) credits in either the spring or summer sessions.


A prior requirement for entry into a course. Where a course is specified as a prerequisite, pass standing in the course is required unless a specific grade is indicated.

Prior Learning and Assessment Recognition (PLAR)

PLAR involves assessing and recognizing a person’s knowledge and skills, acquired through work/life experiences, non-formal, and informal learning, in relation to applicable program or course learning

outcomes. A PLAR assessment may include (but not limited to) the following:

  • Written challenge exam
  • Oral exam or interview

Probation (Academic Probation)

A notification of unsatisfactory academic performance resulting from a Term GPA of less than 2.00


A specific set of course requirements leading to the completion of a set of admission requirements, a degree, diploma or certificate, either at the University, or at an institution with which the University has formal transfer arrangements.


The selection of courses once a student has been admitted to the University.


The normal requirement is that students complete at least 50% of program credits through MacEwan University. Exceptions are not available to students on an individual basis. However, program-by-program variances to the residency requirement may be approved by Academic Governance Council.

Terms of Study:

  1. Fall Term: September – December
  2. Winter Term: January – April
  3. Spring/Summer Term: May – August

Transcript (Official Transcript)

The university’s official and certified statement of a student’s academic record. It is a subset of the official student record and includes the legal name, birth date, program of study, courses, grades, academic standing, program of graduation, graduation date as well as other transcript notations as approved in policy.

Transfer Credit

Credit granted for work successfully completed at another recognized institution.


MacEwan University is a public post-secondary institution established under the Post-Secondary Learning Act (“Act”) of the Province of Alberta.

Visiting Student

Other institution program students who want to visit MacEwan University: These students must provide a Letter of Permission fromtheir home institution indicating courses they have permission to take and current satisfactory academic standing. Procedures will be published by the Office of the University Registrar.


A program withdrawal ends a student’s program/project prior to completion of requirements being met and may be institution or student initiated according to the regulations of this policy.